Expense Reporting

To submit your expense, follow these steps:

1. Access the Portal: Click on Employee Time & Expense Portal.
2. Log In: Sign in using your preferred method. If you are a new user, enroll first to gain access.

3. Hotlist Management: To report your expenses, navigate to the Hotlist Management section and select Expenses.

4. Click on New Expense Reciept

5. When submitting your expenses, please provide accurate details, and ensure that you select the correct fields. Be aware of any system alerts during the process, and remember to save your submission.

• Receipts for All Purchases: Ensure that you upload receipts for all purchases made.
• Meal and Hotel Receipt Requirements: Submit receipts for meals and hotel stays as part of your expense report.
• Mileage Reporting: All reimbursable mileage must be accurately recorded and reported here.
• Work Boot Reimbursement: A reimbursement of up to $175 is available for work boots; ensure to include the receipt for this claim.

6. After saving, click on Edit on bottom left & if you encounter an error stating Missing Attachments, ensure that you upload all relevant receipts to resolve the issue.

7. Once you click on Edit, a small box will appear. In this box, you will need to enter the specific details of your expense.

8. Proceed with the next steps to continue navigating forward.

Step 1:

Step 2:

Step 3:
For the Phase Code, please ensure that you only use the designated codes for job-related expenses.

02.500 - Materials
09.100 - Expenses
09.210 - Mileage

Step 4: Please select the JCCType (Job Cost – Cost Type) that corresponds to your phase code name, if applicable.

Step 5: Don't forget to save it!

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General Expense Guidelines

• Hotel Budget: Stay within the range of $150–$170 per night.

• Meal Allowance: Breakfast: $10, Lunch: $15, Dinner: $25

• Lunchtime Flexibility: Lunchtime is your personal time.

• Commute Rule: Follow the 1/2-hour commute rule for travel.

• Vehicle Selection: Opt for midsize vehicles for transportation.

• Flight Class: Book economy or coach class flights only.

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Revision History

Revision	Date	Name	Description
1.0.0	04/04/2025	Sneha Karnik	Initial Implementation